If youre using an IMAP or POP3 account, such as a Yahoo or Google Gmail account, go to Use rules to create an out of office message and follow the steps under Use rules to reply to incoming emails while you’re away. In the Automatic Replies window, select Send automatic replies then set the conditons of your messages. Please take note that we were previously able to insert images in automatic replies and now its gone! Not sure why Microsoft allows you to insert an image when creating an e-signature and even allows you to insert an image in Rules but not in Automatic Replies. If youre using a Microsoft Exchange account, go to Send automatic out of office replies from Outlook and follow the steps under Set up an automatic reply. 4) Then please open the EAC and select the Mail Flow, then click the Rule and. Please Note the blank in Part Inside My Organization. 3) You could set the content of auto reply in Part Outside My Organization. In the Rules and Alerts dialog box, click New. 2) Select Automatic Replies (Out of Office) and choice Send automatic replies. I have troubleshot this issue with Microsoft support and was given instruction to use a rule as a work around however this is NOT a good recommendation to what we believe is a HUGE problem since using a rule will send out of office notifications to every single email and not just one email to each sender as is done with notifications when using Automatic Replies. Step 2: Create a rule to automatically reply to new e-mail messages On the Tools menu, click Rules and Alerts. Type your out of office reply in the space alloted and click Ok. As a company that uses an image to display our company logo, address and tagline in our e-signatures its is extremely frustrating to not be able to insert an image in our Automatic Replies when our staff are on vacation and want to create an Out of Office message.

We use O365 for our business needs and recently came to learn that the insert image function is no longer available.

Outlook automatic reply